Privacy Policy
Effective Date: 21/08/2025
1. Information We Collect
a) Personal Information (provided by users)
- Name, email address, phone number
- Employee details (ID, designation, department, role, etc.)
- Login credentials (stored securely in encrypted format)
b) Attendance & Work-Related Data
- Clock-in and clock-out times
- Leaves, absences, overtime records
- IP addresses or device details for attendance tracking (if enabled by employers)
c) Location Data
- Real-time GPS location is collected at the time of Check-In and Check-Out to verify attendance.
- We do track and store background location.
- Location data is shared with employers solely for validating attendance records.
d) Payment & Billing Information
- Payment details (processed through secure third-party providers)
- Transaction records related to subscription fees
e) Automatically Collected Information
- Browser type, device information, and operating system
- Usage logs, cookies, and session data for improved functionality
2. How We Use the Information
We use your data to:
- Provide accurate attendance management using location-based check-in/check-out
- Generate reports for employers and HR teams
- Administer employee accounts and permissions
- Process payments and subscriptions
- Ensure system security, backup, and fraud prevention
- Improve user experience and platform performance
- Comply with legal and regulatory requirements
3. Sharing & Disclosure
We do not sell or rent your personal information. We share data only in the following cases:
- With Employers: Employee attendance and location data are accessible to respective employers/admins strictly for HR and payroll purposes.
- Service Providers: Trusted vendors for hosting, payment processing, and analytics under strict confidentiality.
- Legal Compliance: When required by law or government bodies.
- Business Transfers: In mergers, acquisitions, or restructuring.
4. Data Security
We use enterprise-grade security measures including:
- 256-bit encryption for data protection
- Secure cloud storage with regular backups
- Role-based access control
- Optional two-factor authentication
While we strive to protect your data, no system is 100% secure. Please keep your login credentials safe.
5. Data Retention
Location data is stored only with attendance logs and retained as long as the employer account is active or as legally required. Continuous location history is stored. Upon request, we will delete or anonymize your data unless retention is legally required.
6. Your Rights
You may have rights depending on your jurisdiction, including:
- Access, update, or correct your data
- Request deletion of your personal or location data
- Restrict or object to processing
- Withdraw consent for location tracking (note: this may limit attendance features)
- Data portability
Contact us at [Insert Support Email] to exercise your rights.
7. Cookies & Tracking
We use cookies and similar technologies to:
- Keep you logged in
- Remember preferences
- Improve site performance
Cookies do not collect location data. Location is collected only with your consent during attendance check-in/out.
8. Third-Party Services
We integrate with third-party services such as payment gateways and analytics. These services have their own privacy policies; please review them separately.
9. Children’s Privacy
AttendX is not directed to or intended for children under 18 years. We do not knowingly collect data from children.
10. Changes to This Privacy Policy
We may update this policy from time to time. Changes will be posted here with an updated date.